Office Assistant

About Emplifi

Emplifi is a leading unified customer engagement platform that empowers businesses to reach and grow communities through digital- and social-first strategies. More than 20,000 brands like McDonald’s, Ford Motor Company, and Delta Air Lines rely on Emplifi to enable connected, empathetic experiences for the modern consumer across marketing, commerce, and care. Headquartered in New York, Emplifi is a partner to the major social media networks and digital platforms, including Google, Meta, LinkedIn, TikTok, and Snapchat. For more information, visit www.emplifi.io.

 

About the People & Culture Team 

We find talented people like you, support you, and foster a diverse culture where you can be your true self. Help us hire the best talent, and be a part of creating a community and culture where everyone belongs.

 

Job Summary

This position requires a range of soft and hard skills, including ideally an experience in office management. The goal is to ensure the undisturbed performance of the Emplifi office in Prague and administrative support to our teams globally, enabling our employees to work in an environment that is corresponding with all legal requirements, as well as providing comfort and enjoyable working conditions. 

This role would require frequent presence in Prague office, but allows occasional working from home office.

 

What You’ll Do Here

Office Support

• Ensuring smooth and efficient operation of the Prague office & solving daily operational issues
• Internal communication with employees 
• Management of orders & deliveries, stock management; communication with suppliers
• Travel booking (via travel agency) & calendar management (Prague office space)
• Events management (mainly internal company events)
• Point of contact for communication with the building management
• Support of the HR team with tasks related to staff onboarding and offboarding, language courses etc.; Support of the Finance team with the creation of purchase orders and invoice processing
• Assisting with planning and coordination of facilities projects related to refurbishment, repairs and maintenance 
• Maintenance of an office budget
• Ensuring the office's adherence to a variety policies and procedures, including Health & Safety requirements

Front Desk Duties

• Front desk duties in cooperation with the Office Manager for the Czech Republic; the desk opening hours are Mon – Fri  8:00-17:00
• Serving as the first point of contact for our employees, clients, external guests and candidates
• Incoming/outgoing post & call management

What You’ll Bring to Us

• At least 1 year of experience in a similar field (office or administrative assistant, HR, travel management, operations ...)
• Fluent Czech and English are required
• Working knowledge of MS Office (Excel, PowerPoint,..) and G Suite
• Pro-client approach, good communication, organisational & time management skills
• Good problem solving skills
• Attention to detail, diligence
• Punctuality

What We Offer

• International, fast paced and rapidly growing environment
• Agile and open-minded culture, with high levels of trust and flexibility
• Opportunity for professional growth and development
• Possibility to learn new and cutting edge technologies, in an environment that encourages new ideas
• 25 days of paid vacation + unlimited paid time off
• 2 volunteering days per year
• Learning Days and Internal trainings
• Internal hackathons
• Multisport card
• Language courses
• Yoga, Football table, Ping pong, Game nights
• Dog-friendly office
• Free refreshments in the workplace
• There’s more as well! Speak with us to find out all details!